Posting Announcements To PhoenixDance.com

Posting Address:   PhxDance@yahoogroups.com

This page applies only to “announcers”.

Only “announcers” who have been given “posting privileges” can send messages.
(This is an attempt to keep Spammers out.).

1. Your Posting Privileges:

  • –> This “privilege” allows you to send messages to the ‘PhxDance‘ Yahoo email Group (aka “The Listserver”).
  • –> You send the message to the Listserver’s address,  PhxDance@yahoogroups.com  (case insensitive) just like you send email to anyone else.
  • The Listserver then automatically (a)  makes a web page for your announcement, and also (b) resends a copy of your message to any ‘subscribers’ of the List.
  •  . . . . . Said another way, your announcements now have “eternal life” — where any out-of-town visitors or new residents can view them days or even months later.

2. Send Yourself A BCC:

  • We recommend you BCC yourself the first few messages.
  • You then will receive 2 copies: one directly from yourself, and one coming through the Listserver.

3. Two Notes For Your Address Book:

  • (a) Add a new address to your address book as follows:
  • PhxDance-YahooGroup <PhxDance@yahoogroups.com>
  • (b) In the “notes” section for that address, make a note: “Posting privileges” will work only for the ONE address for which privileges were give.
  • You may have several other email addresses, but the Listserver will accept messages ONLY from the address given Posting privileges”.

REASON for requesting that you do the above:

  • Us volunteer Listserver assistants waste a lot of TIME troubleshooting avoidable problems, because announcers either
  • (a) type the Listserver address wrong, or
  • (b) they send their message from a different (wrong) address if they have multiple addresses.

~~Additional Comments~~

4. Set Up Mail Rule

  •  I would recommend setting up a “Mail Rule” in your email program, to automatically sort PhxDance messages — either  into a separate mailbox or else delete them  — so they don’t CLUTTER up your INBOX.  ((Almost all email programs support “Mail Rules”, sometimes called “Mail Filters”.))
  • I suggest configuring your Mail Rule to look for “subject contains [PhxDance]”.

5. Archives, Delays, And Attachments

Archives – IMPORTANT:  

  •  Every message you send is given “eternal life” for out-of-town visitors or new residents to browse — because it is “recorded” in the web page “Message Archives” .
  • These archives are at  http://groups.yahoo.com/group/PhxDance  — scroll DOWN that page, or use the ‘Messages‘ link on the upper left of that page.
  • You can verify your message reached the Listserver by checking these archives. I suggest you BOOKMARK this archive address.

Delays:

  • There may be a DELAY between when you send the message, and when the Listserver “resends” it to all subscribers.
  • Please do NOT resend the message multiple times, just because the Listserver doesn’t resend it right away, because subscribers will then get multiple copies.


Attachments:  Please avoid sending unnecessarily large attachments (over 1/2 MB), because large attachments will “choke” the modems of people having slower internet connections, and they may “unsubscribe” themselves.

6. Your Subject Line

Subject Line: This is up to you, but I suggest you try to include the date/subject/location in the subject line to better inform subscribers when they browse their message titles; for example:

  • Fri 5/30 Swing Workshop 7 pm @ Studio Nine, Mesa, or
  • Sat 5/31 Ballroom Dance 8 pm @ Motel 22, Apache Junction

Subject Tag: Note that the Listserver will always add the “subject tag” of [PhxDance] at the beginning of the subject line, in front of whatever you type.

So for the above example, the subject line of a message you sent would look like this when you received it from the Listserver:

  • [PhxDance] Fri 5/30 Swing Workshop 7 pm @ Studio Nine, Mesa

Your BCC copy would look like this:

  • Fri 5/30 Swing Workshop 7 pm @ Studio Nine, Mesa    (Same thing, but without the “subject tag”.

Most of the time, Yahoo also adds stuff on the bottom and right side.

7. Send Moderator A BCC If Problems:

  • If you have or anticipate PROBLEMS with the message not “posting”, please send me a BCC when you try to send the message.   (My contact link is at bottom of this page.)
  • Any questions, of course, please phone me (the Listserver Assistant).  (My contact link for my voice mail number is at bottom of this page.)

8. Test Listserver (Optional)

  • There is also an optional “Test Listserver” you can use to send test messages to see how they look — BEFORE you send them out to the actual Yahoo group where everyone sees them.
  • If you want use this test system, then just subscribe to it in the usual manner, by sending a blank email (no subject, no body) to track2test-subscribe@yahoogroups.com .  ((Make sure you then REPLY to confirm it.))
  • Please send me a ‘CC’ of your subscribe request, so I can look for your subscription request via Yahoo, and approve your membership.
  •  ((Note:  I have been forced to set this test Listserver to “membership by approval”, since all members can post on it, and Spammers will send their garbage if I don’t keep them out.))